PurchaseVision

Purchase Order Management

In these challenging times, businesses are more conscious than ever of controlling costs, particularly around procurement. Spending needs to be authorised and carefully monitored, leading to paper trails and frustrating delays.

PurchasesVision, the web based purchase management software solution, addresses these issues by providing companies with an efficient purchasing process that can be effectively controlled, monitored and audited. This supports regulatory compliance by implementing internal controls and clear accountability.

PurchaseVision manages purchase requisitions from creation, through a configurable, managed approval process, to reconciliation with an invoice. The purchase order generation and approval process can be configured to be entirely electronic based thus alleviating existing paper based and manual processes.

Purchase Requisition Generation

PurchaseVision allows authorised users to electronically generate purchase requisitions, distinguishing between goods and services and allowing the uploading of documents such as quotations. Rules can be enforced that, depending on the value of a requisition, ensure a certain number of quotations have to be added, enhancing the governance provided by the system.

Approval

PurchaseVision can be configured to match existing purchase workflow; however it is also highly configurable allowing it to meet any requirements an organization may have now or in the future. Comprehensive email based approval workflow can be configured using purchase value, budget holder, line manager and expense type ensuring ultimate control over spending. Requisition requests can be rejected at any stage in the process. All actions including approvals and rejections are audited providing traceability and governance.

Once a purchase requisition has completed the approval process, a purchase order, designed to your specification including your company’s logo, can be emailed directly to suppliers or printed allowing posting and filing.

Receiving Goods

PurchaseVision’s good receiving functionality allows goods to be marked as fully or partially received enabling you to ensure that all goods and service deliveries are accounted for.

Invoice Management

Invoices and credit notes can be recorded against a purchase order, providing the ability to track spend and order vs. invoice costs. It can be easily integrated with an organizations financial management system e.g. Agresso, JD Edwards, Oracle etc

PurchaseVision Features

Comprehensive configurable approval workflow
Email alerts
Audit trail
Dashboards
Absence management
Reporting
User interface
Generating custom documents – PO documents
Extract/ integration with FMS systems
Supports goods and service purchasing
Parts list management
Currency management
Projects
Framework
VAT rates
Document upload – ensure certain numbers are updated
Payment due prompts

Benefits of PurchaseVision

Fully customisable approval process provides control
Works alongside existing financial management systems
Purchase orders are raised more quickly reducing the impact on a business
Removes need for maintaining Purchase Order books and related documentation
Purchase Orders will not be lost or duplicated
Audit trail of any Purchase Order for the creator/ approver provides control and visibility
Maintenance of excellent supplier relationships through correct and prompt payment
Documentary evidence of compliance with all statutory and governmental requirements in relation to all processes and control

For more information, please contact us